A single platform for recruitment, crewing, compliance, payroll and client reporting — built around how a 5,000-crew manning agency actually runs, not around generic HR software.
Before we talk about your operation, a quick word on ours — so you know who you'd be building this with.
Founding story, mission, and the maritime/logistics verticals we focus on.
Track record and tenure to date.
Sectors served and notable long-term relationships.
Cloud architecture, security posture, and integration layer.
Implementation, training and ongoing helpdesk structure.
Relevant quality, security or data-protection certifications.
The broader Extraaaz product suite beyond this engagement.
Where the company and product roadmap are heading.
Olympia Shipping & Logistic Pvt. Ltd. is a marine crewing agency supplying experienced seafarers globally, running a network of tightly managed offices with 5,000+ crew on board at any given time.
The path from candidate to reassignment already exists in your operation — it just runs through spreadsheets, inboxes, and manual follow-up at every handoff.
Every step above becomes a tracked, auditable, system-owned event — nothing changes about how you work, only how it's recorded and followed up.
Nine modules, one source of truth — every downstream module reads from the same crew record instead of re-keying data.
A single crew master record — everything that today lives in separate folders, sheets, and email threads.
Automatic tracking of passport, medical, visa, STCW, CDC, COC, yellow fever, COVID and insurance records — with reminders that fire before a lapse, not after.
Delivered automatically by email and WhatsApp to both the seafarer and the assigned crewing officer.
| Framework | What it governs |
|---|---|
| MLC 2006 | Manning levels, hours of rest, contracts and seafarer welfare — an ongoing record to maintain, not a one-time certificate |
| STCW 2010 (Manila amendments) | Training and certification of officers and ratings, including rest-hour limits |
| ISM Code | Safety management systems and documented shipboard procedures |
| SOLAS | Vessel and crew safety standards checked during Port State Control |
Fully integrated accounting — no separate reconciliation between crewing operations and the books.
Everything live, on one screen, for the CEO.
Email + WhatsApp
Email + WhatsApp
Email + WhatsApp
Email + WhatsApp
Email + WhatsApp
Email + WhatsApp
| Today | With the platform |
|---|---|
| Crew records split across Excel, email and paper files | One crew master profile per seafarer, single source of truth |
| Document expiry noticed after the fact | 60/30/14-day automated alerts by email + WhatsApp |
| Client reports assembled manually on request | Self-serve client portal with on-demand downloads |
| Compliance tracked by memory and spreadsheet | MLC 2006 / STCW rest-hour and certificate rules enforced by the system |
| Recruitment pipeline tracked in inboxes | Structured pipeline: shortlist → interview → selected → deployed |
Full system configuration and user management
Crew records, contracts, leave and settlement
Candidate pipeline and interview scheduling
Invoicing, payments and financial reporting
Vessel assignment and travel coordination
Read-only dashboards and approvals
Portal-only access scoped to their own crew and invoices
Automated notifications and document delivery
Instant reminders to crew and officers
GST-ready books, no manual reconciliation
Shore-office attendance feeding payroll directly
Flight booking and PNR status for crew changes
Salary disbursement and allotment transfers
Ceekay Logistics came to us the way most operators do — six departments, six sources of truth, and a founder who could see revenue but not profitability until month-end. We rebuilt it as one ecosystem, reporting into one panel.
| Line item | Details |
|---|---|
| Licenses | Per-user / per-module pricing, to be confirmed against final module scope |
| Implementation | One-time setup, migration and configuration fee |
| Support | Ongoing plan — response times, coverage hours, escalation path |
| Custom development | Optional, scoped separately (e.g. SIRE 2.0/TMSA modules if needed) |